Executive Assistant Job at Mintable Pte Ltd

📝 DRAFT — Executive Assistant at Mintable Pte Ltd

Executive Assistant

Mintable Pte Ltd

💼 Operations ⏰ Full Time 🌍 Singapore

posted 1502 days ago
✅ 14 applications

About the Job

We’re looking for an Executive Assistant position to join with our team

As a Executive Assistant, you will be tasked to:

* Oversees and manages all the company accounts management.
* Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
* Maintaining comprehensive and accurate corporate records, documents and reports
* Performing minor accounting and bookkeeping duties
* Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
* Answering incoming phone calls in a polite and professional manner and accurately taking messages
* Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
* Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
* Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

As part of Team, you will need to have:

* Time management and ability to meet deadlines
* 2-3 years of executive assistant experience
* Excellent verbal and written communication skills
* Strong organizational skills and ability to multitask
* Problem-solving and decision making skills
* Ability to act as gatekeeper and escalate relevant information to executives as needed
* Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
* Ability to work effectively with minimal supervision
* Strong interpersonal skills
* Ability to treat confidential information with appropriate discretion
* Exceptional attention to detail
* Familiarity with Microsoft Office Suite

Scope Requirements:

* You are a Singaporean or Permanent Resident.
* You’ve got a flair for written and spoken English (proficiency in Mandarin is a plus!).